Website Privacy Statement

SHORT SUMMARY:

Just as we are concerned about your health, we are concerned about your data and we want to ensure the confidentiality of your data at all times.

 

That is why we have created a summary of our Website Privacy Statement especially for you. You can read this summary in less than 2 minutes, so that you will be informed in no time about how we process and protect your Personal Data.

If you would like to know more, we invite you to read the full Website Privacy Statement, which explains everything in detail.

Who does this Website Privacy Statement apply to?

This Statement applies to any individual from whom LEADLIFE may collect, use, share or otherwise process Personal Data and more specifically:

• Visitors to the LEADLIFE Website ( leadlife.com );
• (Potential) partners of LEADLIFE
• Applicants

This Statement does not apply to the use of the LEADLIFE Webshop located on the LEADLIFE Website. For the LEADLIFE Webshop, you should consult the privacy statement of the LEADLIFE Webshop.

What information do we collect about you?

When you fill out the contact form on our Website, we will collect and process your identification and contact details. Furthermore, when filling out the form on our Website, you can choose to share additional questions or comments with us, which we will then process.

We will then process identification and contact details of (potential) partners of Leadlife services, which were provided to us by the partners in question or made publicly available by the partners, including via social media channels.

Finally, we use cookies to collect information about your use of our Website.

As an applicant, your curriculum vitae, and your identification and contact details in order to be able to include you in the application process.

Why do we collect this information?

LEADLIFE collects and processes your Personal Data primarily to provide you with the correct execution of its services.

We also process your Personal Data:

• To be able to contact you;
• To keep you informed of our activities via the LEADLIFE newsletter;
• To improve our Website;

Under no circumstances does LEADLIFE process Personal Data to diagnose and/or treat conditions or diseases in that regard.

Who has access to your Personal Data?

• Only the part of the LEADLIFE team that needs your data to provide the services.
• Furthermore, there are a number of suppliers and service providers who offer services to LEADLIFE and to you with regard to (IT) support, maintenance, hosting, computer security or other specific services, who may have access to certain Personal Data. These parties are at all times required by law to guarantee your privacy and will only process the Personal Data in accordance with our purposes.

 

What rights do you have?

• You can ask LEADLIFE at any time to view, correct or delete your Personal Data. You can do this by sending an e-mail to privacy@leadlife.com and following the procedure as described in Article 5.7 of the full Website Website Privacy Statement.
• You can also request a copy of all the information we have collected about you at any time by sending an email to the same address.

 

What do we do to protect your Personal Data?

• LEADLIFE takes appropriate security measures at a technical and organizational level.
• In order to improve our services, LEADLIFE may use your data. Nevertheless, LEADLIFE will always use this data in a form that complies with the GDPR, using advanced software and solutions.

 

If you would like to know more, we invite you to read the full Website Privacy Statement below which explains everything in more detail.

LEADLIFE WEBSITE

PRIVACY STATEMENT REGARDING YOUR VISIT AND USE OF THE WEBSITE, YOUR DATA AS A SUPPLIER OR APPLICANT

Version 3.5 – May 22, 2024

Article 1 – GENERAL

• LEADLIFE TECHNOLOGIES, (hereinafter “ We ”, “ Us ”, “ Our ”, “ LEADLIFE ”), a private limited company incorporated under Belgian law, with registered office at Zwaanhofweg 10, 8900 Ieper, registered in the Crossroads Bank for Enterprises under company number 0834.079.442, and LEADLIFE BV, a private limited company incorporated under Belgian law, with registered office at Zwaanhofweg 10, 8900 Ieper, registered in the Crossroads Bank for Enterprises under company number 737.913.939 jointly assume the responsibility for processing your Personal Data as “Joint Controllers” (hereinafter “ We ”, “ Us ”, “ Our ”, “ LEADLIFE ”), including the use of the LEADLIFE Website ( leadlife.com ) (hereinafter: “ Website ”).

• This Website Privacy Statement may be revised regularly. The most recent text is the version that you will find on Our Website. When We make changes, We will notify you of the adjustments via Our Website.

• This Website Privacy Statement does not apply to the use of the LEADLIFE Webshop located on the LEADLIFE Website. For the LEADLIFE Webshop, you should consult the privacy statement of the LEADLIFE Webshop. The LEADLIFE Webshop, unlike the LEADLIFE Website, is operated solely by LEADLIFE TECHNOLOGIES and not by LEADLIFE BV.

• In Our Website Privacy Statement, the term “ Personal Data ” means any information relating to an identified or identifiable natural person. LEADLIFE may collect, use, share or otherwise process Personal Data from individuals who fall into one of the following categories:

• Visitors and users of the Website ( leadlife.com ), excluding users of the LEADLIFE Webshop (hereinafter: “ Visitors ”)
• (Potential) partners of the LEADLIFE services (hereinafter: “( Potential) Partners ”)

• The collection and processing of Personal Data is subject to strict conditions. LEADLIFE acts in accordance with:

• the European Regulation 2016/679 of 27 April 2016 on the protection of Personal Data (hereinafter “ GDPR ”); and/or
• all (future) Belgian laws implementing this Regulation or relating to the processing of Personal Data.

• Accessing or using the Website implies that you fully and unreservedly accept this Website Privacy Statement. This means that you are aware of how LEADLIFE collects, uses and processes your Personal Data in accordance with the provisions of this Website Privacy Statement and for the purposes set out in this Website Privacy Statement.

• This Website Privacy Statement applies only to the pages on Our Website, excluding the LEADLIFE Webshop and to the direct marketing that LEADLIFE It does not apply to the pages and websites of third parties to which LEADLIFE would refer or provide a link and whose privacy statement may differ. LEADLIFE is therefore not responsible for the data on or processed by the third party websites.

Article 2 – COLLECTED PERSONAL DATA

LEADLIFE may process the following categories of Personal Data:

Category	Relevant Stakeholders	Details	Context
Category 1 Contact details of contact form	Visitors to the LEADLIFE Website	- First name and last name - Email address - Mobile number - Additional questions/comments	Your identification and contact details are provided to Us when you complete the contact form on Our Website.
Category 2 (Publicly available) contact details	(Potential) Partners of Leadlife services	- First name and last name - Email address - Mobile number - Address - …	We collect contact details that you have provided to Us during previous encounters or that you have made publicly available (via LinkedIn, other social media channels, etc.).
Category 3 Information about your visit and use of Our Website	Visitors to the Website	When you visit Our Website, the servers consulted automatically record certain data by setting cookies.	Through the cookies (see Article 8 - Cookies)
Category 4 Your data as an applicant	Applicants	- Your identification- facts - Your contact details (such as telephone, email, ...) - Your CV (work experience, education, hobbies, language skills, knowledge of skills, etc.)	By applying for a position at LEADLIFE.

Article 3 – PURPOSES OF THE PROCESSING

LEADLIFE collects and processes your Personal Data primarily to be able to offer you Our services in the best possible way.

In addition, we only use your Personal Data for the following purposes:

3.1 General purposes

Categories	Legal basis(s)	Purposes
Category 1 Contact details of contact form	Consent (Art. 6.1 (a) GDPR)	Your consent forms the legal basis for the processing, which is expressed by accepting this Website Privacy Statement.
Category 2 (Publicly available) contact details	Consent (Art. 6.1 (a) GDPR) OR Legitimate interest (Art. 6.1 (f) GDPR)	If you have provided us with your Personal Data yourself, this constitutes your consent, which serves as the legal basis for the processing. The legal basis for this processing is the legitimate interest of LEADLIFE when we collect your publicly available Personal Data. We collect this contact information to be able to contact (Potential) Partners of the LEADLIFE services and this in accordance with article 14 of the GDPR.
Category 3 Information about your visit and use of Our Website	Consent (Art. 6.1 (a) GDPR) AND/OR Legitimate interest (Art. 6.1 (f) GDPR)	Your Personal Data is processed to provide you with access to the Website and to offer you a better user experience on Our Website. For this purpose, We use cookies and similar technologies. The legal basis for this processing is LEADLIFE's legitimate interest with regard to essential cookies and your consent with regard to non-essential cookies. For more information regarding the cookies used by LEADLIFE, please refer to Article 8 of this Website Privacy Statement. If you wish to contact LEADLIFE via Our Website, We will also process your Personal Data. For this, LEADLIFE relies on your consent.
Category 4 Your data as an applicant	Necessary for the performance of the contract and the pre-contractual phase (Art. 6.1 (b) GDPR) AND/OR Legitimate interest (Art. 6.1 (f) GDPR) AND/OR Consent (Art. 6.1 (a) GDPR)	Application data is processed by LEADLIFE to evaluate your application and conduct a recruitment policy. Depending on the specific circumstances, some of these processing activities will be necessary for the performance of the contract we are considering entering into with you. Others will be necessary for the pursuit of our legitimate interests in improving our recruitment policy and process. Finally, where required by law, we will obtain your prior consent before processing certain of your personal data.

 

 

3.2 Direct marketing

When you visit and/or use the Website, your Personal Data may be used for direct marketing purposes, based on the legitimate interest of LEADLIFE and in accordance with this Website Privacy Statement. This allows LEADLIFE to inform you, by means of its newsletter, LEADLIFE package, e-mails, letters by post and other media, about similar products and services that LEADLIFE offers.

Even if you do not visit or use the Website, your Personal Data that you have made publicly available may be used for direct marketing purposes, based on the legitimate interest of LEADLIFE and in accordance with article 14 GDPR and in accordance with this Website Privacy Statement. This allows LEADLIFE to inform you, by means of its newsletter, LEADLIFE package, e-mails, letters by post and other media, about products and services that LEADLIFE offers and that may be of interest to you as a (Potential) Partner.

You may at any time, free of charge and without giving any reason, object to receiving such emails or mail by clicking on the unsubscribe button at the end of a promotional email or by sending an email to privacy@leadlife.com .

3.3 Statistical purposes

Your data may be further used in aggregated form for statistical purposes.

3.4 Transfer to third parties

LEADLIFE treats Personal Data as confidential information and will not disclose or communicate it to any third party under any condition or for any purpose other than stated in this Website Privacy Statement, or under the conditions imposed on Us by law.

LEADLIFE may disclose your Personal Data to third parties to the extent necessary to conduct Our business activities, including but not limited to suppliers and service providers who offer services related to IT support, hosting, computer security or other specific services. In no event will these third parties disclose your Personal Data to other third parties, except in the following situations:

• The communication of your Personal Data by these third parties to their suppliers or subcontractors is necessary for them to carry out their business activities;
• Such third parties are required by applicable laws or regulations to provide certain information or documents to the competent authorities.

In order to perform its services, LEADLIFE will in any case have to share your Personal Data with its processors or suppliers, for example in the context of maintenance and support.

LEADLIFE will not sell, rent, distribute or otherwise make your Personal Data commercially available to third parties except as provided in this Website Privacy Statement or when you have given your prior explicit consent.

In the event of a total or partial reorganization or transfer of LEADLIFE's activities, whereby LEADLIFE reorganizes, merges, transfers shares, ceases its business activities or in the event LEADLIFE goes bankrupt, your Personal Data may be transferred to new entities or third parties. LEADLIFE will make every effort to inform you, if reasonably possible, in advance of the fact that LEADLIFE will transfer your Personal Data to a third party.

3.5 Legal obligations

It may occur in exceptional circumstances that We must disclose your Personal Data as a result of a court order or to comply with other mandatory laws or regulations. We will make reasonable efforts to inform you in advance of this, unless this is subject to legal restrictions.

Article 4 – DURATION OF THE PROCESSING

LEADLIFE will retain your Personal Data for the period necessary to fulfil the purposes listed in Article 3 of this Website Privacy Statement, including for as long as it is essential for the contractual relationship between you and LEADLIFE.

LEADLIFE may also retain your Personal Data to comply with legal requirements, including requirements to retain your Personal Data after termination of the contractual relationship between you and LEADLIFE. This includes applicable statutes of limitations for billing, payment, accounting, tax and regulatory compliance purposes. Therefore, the retention periods set out below may be waived if such a legal obligation applies.

Retention periods :

Category	Retention period
Category 1 Contact details of contact form Category 2 (Publicly available) contact details	We retain this information for as long as it is necessary for us to communicate with you and certainly not longer than 2 years after the last request or contact.
Category 3 Information about your visit and use of Our Website	With regard to cookies, we kindly refer you to the Cookie Statement.
Category 4 Your data as an applicant	We will not retain your data as an applicant for longer than six months after the last qualitative contact with you as an applicant.

Article 5 – YOUR RIGHTS

 

5.1 Right of access and inspection

You have the right to access your Personal Data and the use We make of your Personal Data at any time or to ask Us for information about your Personal Data. Requesting a copy of your Personal Data is an example of this.

5.2 Right to rectification, erasure and restriction

You are free to choose whether or not to share certain Personal Data with Us.

You always have the right to request Us to amend or complete your Personal Data if it is incorrect or incomplete.

You may also request that the processing of your Personal Data be restricted if you believe that your data is inaccurate and you subsequently notify Us thereof, the processing is unlawful, the data is no longer needed or you have objected.

In addition, you have the right to request LEADLIFE to delete your data to the extent that We are unable to anonymize it, unless We are required to retain it on the basis of a legal obligation that rests on Us.

However, it may be the case that if you refuse to provide certain Personal Data, or if you ask Us to delete it, We will no longer be able to provide Our Services in an optimal manner.

5.3 Right to object

You also have the right to object to the processing of your Personal Data when you have serious and legitimate reasons to do so.

You also have the right to object to the use of your Personal Data for direct marketing purposes. In this case, no specific justification will be requested.

5.4 Right to data portability

You have the right to request to obtain your Personal Data processed by Us in a structured, commonly used and machine-readable format and/or to transfer it to other controllers.

5.5 Right to withdraw consent

You have the right to withdraw your prior consent to the processing of your Personal Data without any detriment where the processing of your Personal Data is based on your consent.

 

5.6 Automated decisions and profiling

You have the right to request Us not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.

 

5.7 Exercising your rights

You can exercise your rights by contacting Us,

by email to privacy@leadlife.com

or by post to:

To DPO Mr. Magali Feys

LEADLIFE TECHNOLOGIES & LEADLIFE BV

Zwaanhofweg 10

8900 Ypres

 

5.8 Right to lodge a complaint

You also have the right to file a complaint with the Belgian Data Protection Authority, which is the data protection authority under which LEADLIFE falls:

Data Protection Authority

Drukpersstraat 35, 1000 Brussels,

Tel +32 (0)2 274 48 00, Fax +32 (0)2 274 48 35,

Email: contact@apd-gba.be

This is without prejudice to a remedy before a civil court. If you are from or work in an EU Member State other than Belgium, you can also lodge a complaint with your national data protection authority. You can find a list of national supervisory authorities within the EU on the following webpage: https://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm .

If you suffer damage as a result of the processing of your Personal Data, you can file a claim for compensation.

Article 6 – SECURITY AND CONFIDENTIALITY

LEADLIFE takes the protection of your Personal Data seriously and takes appropriate measures at a technical, organizational and physical level to prevent destruction, loss, falsification, modification, unauthorized access or accidental notification of your data to a third party, as well as the unauthorized processing of this data.

Should We nevertheless determine that a breach of your Personal Data has occurred and that this results in a high risk to your rights and freedoms, LEADLIFE will inform you about the breach that has occurred, including a description of the potential impact and a recommendation to limit the possible negative consequences of the breach.

However, LEADLIFE is not liable for any direct or indirect damage resulting from incorrect or unlawful use of your Personal Data by a party other than LEADLIFE.

At the same time, you are also jointly responsible for maintaining your privacy, for example by not giving third parties access to your confidential communications.

Article 7 – APPLICABLE LAW AND COMPETENT COURT

This Website Privacy Statement shall be governed, construed and implemented in accordance with Belgian law, which shall apply exclusively.

The courts of the jurisdiction of East Flanders, Ghent division, have exclusive jurisdiction to hear any dispute arising from the interpretation or implementation of this Website Privacy Statement.

Article 8 – COOKIES

8.1 What are cookies and why do we use them?

A “cookie” is a small file sent by the LEADLIFE server and placed on your computer’s hard drive. The information stored on these cookies can only be read by LEADLIFE and only during your visit to the Website.

The LEADLIFE Website uses cookies and similar technologies to distinguish your usage preferences from those of other users of the Website. This helps Us to provide you with a better user experience when you visit or use Our Website and also allows Us to optimize Our Website.

8.2 Types of cookies

There are many different cookies that can be distinguished by functionality, origin or storage period. Below We first give a general description of the types of cookies that may be used on the LEADLIFE Website. Then a detailed overview is given of the different cookies that are used on Our Website.

Kind	Function
Essential/ Strictly necessary cookies	These cookies are necessary for the Website to function and cannot be disabled in Our systems. They are usually only set in response to actions made by you, such as setting your privacy preferences, logging in or filling in forms. They are necessary for good communication and they facilitate navigation (for example, returning to a previous page, etc.).
Functional cookies	These cookies enhance the usability of the Website by remembering your choices (e.g. language preference) and provide enhanced functionality and personalization to the visitor. For example, these cookies ensure that certain settings are personalized at your request. If you do not accept these cookies, this may affect the performance and functionality of the Website and may restrict access to content on the Website. These cookies may be set by Us or by third party providers whose services We have added to Our pages.
Performance/Analytical cookies	These cookies collect information about the use of the Website, such as the number of visitors, the time visitors spend on a web page and any error messages. They help LEADLIFE to improve the performance of the Website. These cookies do not identify you as an individual.
Tracking cookies	These cookies track user actions and are used to identify visitors between different websites. This allows user information to be collected. This information can in turn be used to build a profile of visitor interests and then display personalized ads to that specific user.
First & Third Party cookies	First party cookies are cookies that are sent from Our servers or domains, from which the requested service is offered. Third party cookies are cookies that are sent to your browser from a server or domain that is not managed by LEADLIFE, but by a collaborating organization. Only these third parties have access to these cookies and the information collected by the cookie. If you want to know more about these cookies, We refer you to the policy that these parties offer on their respective websites. Please note that We have no influence on the content of this policy or on the content of these third party cookies.

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